Four essentials of great 1:1 meetings

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Four essentials for effective 1:1 employee-manager meetings

One-on-one meetings between a manager and her direct reports are essential to growing and leading a team. Make these watchwords your baseline for effective one-on-ones:

Routine

Most importantly, commit to doing one-on-ones weekly. Occasionally, you'll have to reschedule or miss them, but try to make this time sacrosanct. Disengaging the employee/manager relationship is one of the surest routes to trouble.

One of the bigger mistakes I've made as a people manager is to switch my weekly 1:1s to every other week. It doesn't matter that's it's obviously possible to have makeups when the inevitable interrupt occurs—most of the time that's just not going to happen. Before you know it, six weeks has gone by between 1:1s. Better to schedule them weekly and miss occasionally than build in the need for frequent makeups.

Prepped

Ask yourself and your direct report to take a few minutes of quiet time before the meeting to make sure you're both ready for a free, undistracted exchange. Both parties should make a habit of jotting down topics they want to cover between meetings.

Focused

Be truly present and shut out distractions. What a waste of time a 1:1 is when your phone is buzzing or Slack is dinging or e-mail keeps grabbing for your attention! Get in a quiet place if you can, but definitely give your employee a space away from the rest of the company, so they can converse with you and only you. Which leads me to…

Safe

Above all, this is a time for your employee to be fully candid with feedback and questions. Be open, be empathetic, and don't go on the defensive. The 1:1 belongs mostly to the employee, not the manager.

Of course, one-on-ones shouldn't be the only time an employee gets some alone time with their boss. Leave your door open (virtually or otherwise) for questions, concerns, and feedback at all times, and make sure they know that channel is available.

Finally, as with any set of guidelines, they have to be tuned to match reality. Be aware of your teammate's individual personality and needs, and adjust accordingly.

4 essential gudelines for effective one-on-one meetings

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